Privacy Policy
At Butterdragons® Publishing bv, we value our readers privacy. Below is a summary of what you need to know about our Privacy Policy. You can read the full policy here.
1. INTRODUCTION
1.1 This privacy notice (Privacy Notice) sets out the ways in which we, Butterdragons® Publishing bv (“we”), collect and use your personal information in connection with our businesses. It also explains what rights you have to access or change your personal data.
2. ABOUT US
2.1 We are Butterdragons® Publishing bv registered in the Chamber of Commerce of the Kingdom of the Netherlands under the number 77976975.
2.2 You can contact us:
Address: Postbus 5100, 2600GC, Delft, Zuid-Holland, Netherlands
Email: info@butterdragons.com
Phone: +31 (0) 625 095 086
3. INFORMATION WE COLLECT ABOUT YOU
3.1 Depending on which Group you fall into, further detail on the information we collect about you can be found here:
• Readers or Buyers of our books
• Authors
• Prospective Employees, Associates or Contractors
3.2 The following applies to all Groups:
3.2.1 When you visit our website, we collect certain information about how you use it (information about your device, your IP address, geographical location, your browser type, how you navigated to us, which search engine you used and similar). This information may be collected by a third-party analytics service or by third parties using cookies, which are active on our website.
3.2.2 If you contact us (whether using a query button on our website or by email, telephone, or social media), we will collect any information contained in any correspondence between us; and
3.2.3 If you follow us on Twitter, Instagram, Facebook, or other social media platforms, we may also, in accordance with the privacy policies of those social media platforms, collect information about other people that you follow, or interact with, on social media.
4. THE BASIS ON WHICH WE PROCESS YOUR INFORMATION
4.1 We will only use your personal data on the following grounds:
4.1.1 performance of your contract with us and the provision of our services to you;
4.1.2 our legitimate interests; or
4.1.3 compliance with our legal obligations;
4.1.4 to protect, investigate, and deter against fraudulent, unauthorised, or illegal activity, (on the basis of our legitimate interests to operate a safe and lawful business or where we have a legal obligation to do so); and/or
4.1.5 to enable us to comply with our policies and procedures and enforce our legal rights, or to protect the rights, property or safety of our employees and share your information with our technical and legal advisors (on the basis of our legitimate interests to operate a safe and lawful business or where we have a legal obligation to do so).
4.2 We may also collect information about you (such as your IP address) from your use of our website and share this with social media platforms (such as Facebook), so that, if you use such platform, they may select and serve relevant adverts to you and others who are similar to you. More information can be found in our Cookie Policy. To disable the Facebook cookie so that we cannot collect information about you, please consult your Facebook settings.
5. WHO WE MIGHT SHARE YOUR INFORMATION WITH
5.1 In connection with the purposes and on the lawful grounds described above, we may share your personal information with third parties. These include:
5.1.1 third parties we work with to deliver our business (including for example third party providers of services including: hosting, operating or developing the website and our databases, site and app analytics, information storage, and technical assistance).
5.1.2 any other third parties (including legal or other advisors, regulatory authorities, courts and government agencies) where necessary to enable us to enforce our legal rights, or to protect the rights, property or safety of our employees or where such disclosure may be permitted or required by law.
6. COOKIES
6.1 We use cookies to ensure that you get the most out of our website. Please find further details in our Cookie Policy.
7. HOW WE LOOK AFTER YOUR INFORMATION AND HOW LONG WE KEEP IT FOR
7.1 We operate a policy of “privacy by design” by looking for opportunities to minimise the amount of personal information we hold about you.
7.1.2 ensuring the physical and digital security of our equipment and devices by using appropriate password protection and encryption.
7.1.3 limiting access to your personal information to those in our company who need to use it in the course of their work.
7.2 We will retain your information for as long as it is current (i.e. it is necessary to provide you with the services that you have requested from us). We may, however, retain the information for longer periods where it may reasonably be required for legal proceedings, to deal with tax issues, or where we are permitted to do so for purposes of academic, literary expression and research purposes. We look to find ways to reduce the amount of information we hold about you and the length of time that we need to keep it.
8. YOUR RIGHTS TO THE INFORMATION WE HOLD ABOUT YOU
8.1 You have certain rights in respect of the information that we hold about you, including:
8.1.1 the right to ask us not to process your personal data for marketing purposes;
8.1.2 the right to request access to the information that we hold about you; and
8.1.3 in certain circumstances, the right to ask us to stop processing information about you.
8.2 You may exercise your rights above by contacting us using the details in paragraph 2 of this Privacy Notice, unsubscribing, or otherwise updating your marketing preferences via your account with us.
8.3 Please note that we may need to retain certain information for our own record-keeping and research purposes. We may also need to send you service-related communications relating to any website user account even when you have requested not to receive marketing communications.
Group Readers/Buyers of our books
9. INFORMATION WE MAY COLLECT ABOUT YOU
9.1 Information that you provide to us
9.1.1 We will collect any information that you provide to us when you:
(a) make an enquiry, provide feedback, or otherwise contact us via phone, email, post, our website, or any of our or social media accounts (such as our Twitter, Instagram, Facebook or other social media platforms) or apps.
(b) subscribe to our newsletters and mailing lists.
(c) enter one of our competitions and prize draws.
9.1.2 The information you provide to us might include:
(a) your name, home and/or work address, email, telephone number.
(b) social media handle or profile.
10. HOW WE USE INFORMATION ABOUT YOU AND RECIPIENTS OF YOUR INFORMATION
10.1 We may use your information for the following purposes:
10.1.1 to keep in contact with you about our news, events, new website features or services or new books or products that we believe may interest you, provided that we have the requisite permission to do so.
10.1.2 to process your entry to any competitions or prize draws (on the basis of your consent).
10.1.3 to carry out research about general engagement with our website, products, services and the publishing industry generally (either on the basis of your consent where we have requested it, or our legitimate interest in providing the right kinds of products and services to our website users).
Group Authors
11. INFORMATION WE MAY COLLECT ABOUT YOU
11.1 Information that you provide to us
11.1.1 We will collect any information that you provide to us when you:
(a) submit manuscripts to us by email; and/or
(b) negotiate and/or enter into a contract with us for us to publish your book.
11.1.2 The information you provide to us might include:
(a) your name, home and/or work address, email, telephone number.
(b) financial and/or payment details (if we are paying you for your work).
(d) passport or other identity document information.
11.2 Information we receive from third parties
11.2.1 In certain circumstances, we will receive information about you from third parties. For example,
(a) we may use third party providers to verify information provided by you in connection with any manuscript you submit to us for publication. For example, we will use third-party databases or websites to confirm your publication history; and
(b) we will receive information about you from third parties if they are referring you to us for publication. For example, if you are the co-author of a manuscript, your co-author will be required to provide us with information about you. Or if you have a literary agent making submissions on your behalf, your agent will provide us with information about you.
12. HOW WE USE INFORMATION ABOUT YOU AND RECIPIENTS OF YOUR INFORMATION
12.1 We may use your information for the following purposes:
12.1.1 to enable receipt, review, editing, production and publication of your manuscript including sharing your information with our editorial and production service providers, other service providers and third-party manuscript readers (on the basis of performing our contract with you).
12.1.2 to administer your publishing contract, including payment of royalties, and sharing your information with our payment service provider (on the basis of performing our contract with you).
12.1.3 to arrange travel for you (on the basis of your consent or the performance of our contract with you).
12.1.4 to protect, investigate, and deter against fraudulent, unauthorised, or illegal activity (on the basis of our legitimate interests to operate a safe and lawful business or where we have a legal obligation to do so).
12.1.5 to enable us to comply with our policies and procedures and enforce our legal rights, or to protect the rights, property or safety of our employees and share your information with our technical and legal advisors (on the basis of our legitimate interests to operate a safe and lawful business or where we have a legal obligation to do so).
13. WITH WHOM WE MIGHT SHARE YOUR INFORMATION
13.1 In addition to the parties listed in paragraph 5.1.1 above, the third parties with whom we work to deliver our business and with whom we might share your personal information include:
13.1.1 courier and transport services.
13.1.2 invoice and payment service providers.
Group Prospective Employees, Associates or Contractors
14. INFORMATION WE MAY COLLECT ABOUT YOU
14.1 Information that you provide to us
14.1.1 We will collect any information that you provide to us when you:
(a) negotiate and/or enter into a contract with us for you or your company/employer for you to provide products or services to us.
(b) submit an application to a job vacancy.
14.1.2 The information you provide to us might include:
(a) your name, home and/or work address, email, telephone number.
(b) financial and/or payment details (if we are paying you for a product or service).
(c) details of your academic and work history, references and any other such similar information (if you are submitting a job application to us).
14.2 Information we receive from third parties
14.2.1 In certain circumstances, we will receive information about you from third parties. For example,
(a) we may use third party providers to verify your professional history. For example, we may conduct Google and other public searches (such as LinkedIn) to verify information about you and/or your services.
(b) if you are a job applicant we may conduct Google or LinkedIn searches, or contact your referees to provide information about you.
15. HOW WE USE INFORMATION ABOUT YOU AND RECIPIENTS OF YOUR INFORMATION
15.1 We may use your information for the following purposes:
15.1.1 to instruct you, negotiate, or conclude contracts with you for you to provide products or services to us (either on basis of performance of a contract or our legitimate interests pursued by us as a business).
15.1.2 to protect, investigate, and deter against fraudulent, unauthorised, or illegal activity, (on the basis of our legitimate interests to operate a safe and lawful business or where we have a legal obligation to do so).
15.1.3 to enable us to comply with our policies and procedures and enforce our legal rights, or to protect the rights, property or safety of our employees and share your information with our technical and legal advisors (on the basis of our legitimate interests to operate a safe and lawful business or where we have a legal obligation to do so).
16. WHO WE MIGHT SHARE YOUR INFORMATION WITH
16.1 In addition to the parties listed in paragraph 5.1 above, the third parties with whom we work to deliver our business and with whom we might share your personal information include:
(a) courier and transport providers.
(b) survey and focus group providers.
(c) invoice and payment service providers.
(d) editorial and advertisement production service providers.
(f) technical assistance and support service providers.
17. CHANGES TO THIS PRIVACY NOTICE
17.1 We may make changes to this Privacy Notice from time to time. We will post any changes to our site, so you are advised to re-visit them from time to time.
This Privacy Notice was updated on 9 January 2022